Our Privacy Policy This privacy policy applies
to personal information processed by or on behalf of
Smartcenta Ltd.
At Smartcenta Ltd. we are committed to protecting your personal information and being
transparent
about what we do with it. We are committed to using your personal information in accordance with
all applicable laws concerning the protection of personal information and not to do anything
with your information you wouldn't reasonably expect.
Smartcenta Ltd. will be considered as the "controllers" of your data. We determine which
personal
data we need to process and for what purpose, and are responsible for the safe storage and
handling of this data.
What information do we collect?
For healthcare workers
If provided to us, we process the following categories of personal data about you:
identification data, including first name and surname
contact information, including home address, phone/mobile/fax number, e-mail address
gender, date of birth, citizenship, immigration status
data regarding responses to screening questions (where applicable)
background check information (where applicable)
previous employment information, including date of hire, job title, department and
business unit, location, status (full time, part time)
education, training, certifications, past work experience and references
data related to you work preferences, including locations, times and type of work
information on certain health conditions (only where required by law)
job interview notes (where applicable)
assessment results (where applicable)
How do we use this information?
Smartcenta Ltd. will use your personal information for shift allocation, job recruitment,
placements, notifications of shifts, notifications of available healthcare workers, and for the
general fulfilment of temporary work assignments, including data regarding the organisation,
shift availability and advertised rates.
When do we share your information with other organisations?
Smartcenta Ltd. will share data with other organisations for the purposes of performing checks
for
background, immigration status, right to work, criminal and police, education / certifications
and memberships of professional bodies. Smartcenta Ltd. will only share data that is required to
perform the relevant check.
How long do we retain your information for?
We will only keep your personal data for as long as is necessary for the purposes for which it
was collected. In order to determine the appropriate retention period for your personal data, we
consider the amount, nature, and sensitivity of your personal data and the likelihood of a
suitable job placement.
What rights do you have under data protection laws?
Under the Data Protection Act and GDPR, you have the following rights:
Access to your personal information. You have the right to request a copy of the
personal information we hold about you
Updates and corrections to your personal information. You can request an update
to your personal information to ensure it is up to date and accurate
Removal of your personal information. You can ask us to delete personal
information we hold about you if you believe we no longer need it or you want to
withdraw your consent for us to use it for it's originally intended purpose. You can
also ask us to delete your information if you believe there are valid legal objections
to the use of your information
Additionally, you can:
Object to the way we use your information.You have the right at any time to
require us to stop using your personal information for direct marketing purposes. Also,
where we use your personal information to perform tasks carried out in the public
interest or pursuant to the legitimate interests of us or a third party then, if you ask
us to, we will stop using that personal information unless there are overriding
legitimate grounds to continue
Restrict how we use your information. In some cases, you may ask us to restrict
how we use your personal information. This right might apply, for example, where we are
checking the accuracy of personal information about you that we hold or assessing the
validity of any objection you have made to our use of your information. The right might
also apply where this is no longer a basis for using your personal information but you
don't want us to delete the data. Where this right is exercised, we may only use the
relevant personal information with your consent, for legal claims or where there are
other public interest grounds to do so
Ask for your information to be transferred to another party. If we process
personal information that you provide to us on the basis of consent or because it is
necessary for the performance of a contract to which you are party, and in either case
that processing is carried out by automated means, then you have the right to have that
personal information transmitted to you in a machine readable format. Where technically
feasible, you also have the right to have that personal information transmitted directly
to another controller
Withdraw your consent for smartshifts to use your information. Where we use your
personal information with your consent you may withdraw that consent at any time and we
will stop using your personal information for the purpose(s) for which consent was given
Contact Us
If you have any queries regarding:
our Privacy Policy
how we use your data
or if you would like to make a data access request
Please contact our data protection officer at dataprivacy@smartshifts.co.uk